Stop Losing Guests at the Front Desk

A HubSpot-powered guest registration system built for gyms.  Capture waivers, track tours, mark appointment shows automatically, and keep your CRM clean — without slowing down your staff.

Built for gyms using HubSpot • No paper • No duplicate leads

1
The Problem
Your Front Desk Is Costing You Leads

Many gyms still rely on paper waivers, manual check-ins, and disconnected Systems. The result is broken data and missed opportunities that impact revenue. That leads to: Walk-ins that never get followed up with

Duplicate contacts inside HubSpot

Inaccurate show percentage reporting

Staff guessing instead of tracking

Lost revenue you cannot see
Fix The Front Desk Experience
2
The Solution
A Smarter Way to Handle Walk-Ins, Tours, and Guest Passes

Welcome to a seamless HubSpot guest registration experience built specifically for gyms. It works on a tablet, kiosk, or your guests Mobile Device and automates everything your front desk guest experience.

Captures digital waivers for walk-ins and guest passes

Enables Self-check-in for scheduled appointments

Pre-fills guest information from HubSpot

Automatically marks appointments as “Show”

Prevents duplicate contacts

Keeps sales and marketing data accurate
Schedule A Demo
3
KPI-Focused Results
Protect Your Show Percentage and Close More Tours

If you track show percentage, tours, and follow-ups, bad data kills performance. This system ensures every visit is captured, tracked, and counted correctly.

Clean HubSpot contact records

Faster sales follow-up

Better reporting on tours and walk-ins

Fewer missed opportunities
Improve My Show Percentage

Streamline Your Front Desk Experience

Step 1

Guest selects why they are visiting:

Walk-in tour, member guest, or scheduled appointment
Step 2

Waiver and data are completed:

Guest Data is Automatically filled if the guest already exists in HubSpot
Step 3

HubSpot updates instantly:

Appointment are marked as “Show,” with no duplicates created

See The Front Desk Flow

Designed For Real Gym Operations

This is not a generic form or workaround. It is built for how gyms actually operate.

Easy for front desk staff to use
Designed for high foot traffic
Handles tours, walk-ins, and guests in one flow
Fully integrated with HubSpot
Works on tablets or kiosks

See If It Fits My Gym

Custom Referral Campaign

Complete Referral Management

Client Testimonials

Custom Referral Promotion

"Solution One's platform has helped us to significantly grow and optimize our member referrals by providing quality incentives, excellent data management, and great customer support."

Brian Morris, VP of Production
HubSpot Automation & Management

"Solution One has been an integral part of our transition to HubSpot from the previous CRM we were using. They have taken my vision of what a CRM should be for my field-level team and turned it into reality. I highly recommend Solution One for your HubSpot setup and ongoing servicing needs."

Troy Richardson, VP OF Production
Loyalty and Rewards Program

"Solution One has accelerated out member referrals, resulting in more sales. I'd highly recommend looking into how they can help your gym, like they did mine."

Robert Creech - Owner